Minutes of the Ordinary Meeting of Caia Park Community Council held on 10th July 2008
at Cartrefle, Cefn Road, Wrexham

Cllr P M Williams (Chair)
Cllr M. Allum (Vice Chair)

Cllr A K Gregory	Cllr C Lloyd
Cllr B Halley	*Cllr D G Mitchell
Cllr J Howell	Cllr C Powell
Cllr N Hughes	*Cllr R Prince
Cllr J M Humberstone	Cllr B R Pritchard
*Cllr M A Humphreys	Cllr T Thomas
*Cllr M King

*Absent
Also in attendance:
Pc. D. Sprowston - North Wales Police
Three members of the public

32.	APOLOGIES Apologies for absence were received from Cllrs. M. A. Humphreys, M. King, D. Mitchell and R Prince and Sgt. D. Jacks – N. Wales Police.

33.	POLICE MATTERS It was reported that there had been a number of burglaries from dwellings recently. It was hoped that a positive update could be given at the next meeting. The following issues were raised by Members:
	(i)	Concern over the crossing on Holt Road near Tanydre providing access to Rhosnesni High School. Pc. Spowston indicated that school crossing patrols were the responsibility of the Highway Authority however the PCSO and/or Community beat Manager will monitor if time allows.
	(ii)	Rowdy behaviour in Smithfield area at 4 – 5am at a weekend. Concern over members of the public leaving town centre clubs and travelling through Smithfield on their way home. Pc. Sprowston commented that there are limited police resources available at this time of day but if there are specific problems, residents should telephone the police who in turn should respond. A general discussion ensued. Some members were of the view that clubs should accept some responsibility and perhaps fund extra police as the Football Club are required to do on match days. It was felt that CCTV and the Clubs’ own door staff should contribute to monitor the situation more closely. Concern was expressed that this pattern could increase when the Eagles Meadow facilities are open.
	(iii)	Concern was expressed by some members over Police officers involving themselves with environmental issues and “clean ups” when they could be better employed dealing with crime issues. It was acknowledged that community involvement fosters good relations and breaks down barriers between members of the public and Police, however a sensitive balance was needed. It was agreed to place this matter on the agenda of the next Neighbourhood Policing Panel meeting for further discussion.
	(iv)	The Police representative was thanked for assisting with reducing the incidents of irresponsible parking around Eagles Meadow.

34..	CHAIR & MEMBERS REPORTS Cllr T. Thomas   -     Attended Pentre Gwyn Summer Fete Cllr. M Allum      -     Meeting at Hafod y Wern School to discuss drainage (Progress meeting to be                             held 11/07/08)

35.	CONFIRMATION OF MINUTES Resolved: That the minutes of the meetings of the Ordinary Meeting held on 12th June 2008 be received and adopted as a correct record. Matters arising: It was noted that we had not heard if a name had been accepted for the development at Abenbury Road (PM 29 iv)

36.

YOUTH SHELTER – SMITHFIELD WARD (PM 25 & 18) (156,145,133 – 2007) The Clerk received a petition in support of the project signed by 19 residents and 19 young people. The County Councillor for the Smithfield Ward confirmed that the Residents Association was supportive of the proposal. Members expressed their support for the proposal and felt that the location was less of an inconvenience than traditional meeting places such as Bernard Road and outside the disused Church. Whilst acknowledging the objections, it was felt that the location was far enough from residential property and should not be an inconvenience given the location of the Sports Complex opposite. Following discussion it was Resolved: To proceed with the provision of a youth shelter in the location as previously determined.

37.

STREET LIGHTING The Clerk of the Council reported that schemes were invited for additional or upgraded lighting for 2008/9. The schemes would be evaluated and costed by Wrexham CBC Lighting Engineers and reported to the September meeting for prioritisation. The following schemes were or had been previously submitted: Additional lighting adjacent to new parking area Rose Grove / Almond Grove Replace old lamps at Field View Outside / adjacent to Nos 1 & 2 Bryn Eglwys Road Review / upgrade lighting in Rosewood Avenue Review / upgrade lighting in Sutton Drive Additional lighting off Goodwick Drive Relocate of additional lighting steps leading to Field View from Crescent Road Additional lighting by ramped footpath at Whitegate Bridge Arising from the observations of members it was noted that the light adjacent to 35 Cefndre had not been upgraded in accordance with a previous decision of Council. It was agreed to remind Wrexham CBC that this work was still outstanding.

38.	NOMINATIONS – VENTURE MANAGEMENT COMMITTEE The Clerk reported that the Council had been invited to submit two nominations to serve on The Venture Management Committee for 2008/09. It was Resolved: That the names of Cllrs B. Halley and J. Humberstone be submitted.

39	APPLICATIONS FOR PLANNING PERMISSION Members considered the following applications for planning permission submitted for their observations by Wrexham CBC: Resolved: that no objection be raised on the following applications:
	P2008/0631	2 The Old Gardens, Holt Road, Wrexham. First floor extension to bathroom.
	P2008/0656	86A Holt Road, Wrexham. Installation of air conditioning units.
	P2008/0660	Boots the Chemist. Unit 26-27 Eagles Meadow, Wrexham Goal post facia sign to shop front and 2 no. high level Boots logos to side and rear elevations
	P2008/0665	Land adjacent to Goodwood Grove and Abenbury Road, Wrexham Removal of multiple weak trunks (WCBC TPO No. 124)
	P2008/0689	Debenhams. Block A Eagles Meadow, Wrexham External shop signs
	P2008/0727	The Greyhound Inn, 222 Holt Road, Wrexham. Erection of smoking shelter previously granted under P2007/0317.
	P2008/0736	Charles St Dental Practice, Unit 2 Charles Street, Wrexham. Retention of security shutters and housing box (previously granted under P2005/0535)
	P2008/0736	Tenpin. Unit B4 Eagles Meadow, Wrexham Signage.

Resolved: that objections be raised on the following applications:
	P2008/0646	Ysgol Morgan Llwyd. Cefn Road, Wrexham. Installation of wind turbine Reason – The development could be prejudicial to the amenity of nearby properties in terms of visual appearance and noise.
	P2008/0659	2 Clwyd Wen, Wrexham. Relaxation of condition 3 of P2008/0339 to obscurely glaze top half of windows on south elevation of conservatory only. Reason – The original permission is very recent and the condition was imposed for good reason.
	P2008/0714	5 Cefn Road, Wrexham Erection of 2 no. five bedroom dwellings with detached garages and construction of new pedestrian and vehicular access. Reason – A new vehicular access into Bryn Estyn Road in the location proposed would be prejudicial to road safety.
	P2008/0745	Site at Rivulet Road, Wrexham Erection of 40 no. apartments including access and car parking facilities. Reason - The development would result in an increase in traffic emanating from Rivulet Road and have an adverse effect on road safety at the junction with Derby/ Smithfield Road.

 Arising from the observations of members, it was agreed
i.         to enquire if a visit to the Eagles Meadow development could be arranged in view of the large            number of planning applications being received.
ii.        To enquire if a phased start could be made on the Whitegate play area project.

40.	APPLICATIONS FOR FINANCIAL ASSISTANCE It was unanimously resolved: That the Council, in accordance with its powers under S137 and 139 of the Local government Act 1972, should incur the following expenditure which, in the opinion of the Council, is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure: (i) Pentre Gwyn, Tan y Coed and Coed y Bryn Community Assoc.- £250 (Cllrs T. Thomas and C Lloyd declared an interest in this item, withdrew from the meeting and took no part in the discussion or voting thereon). Consultation documents
	(ii) Caia Park Craft Group	-           £275
	(iii) Inferno Dance Troupe	-           £250
	(iii) Inferno Dance Troupe	-           £250
	(iv) Smithfield Youth Club	-           £150
	(Cllr K. Gregory declared an interest in this item, withdrew from the meeting and took no part in the voting or discussion thereon).
	(v) Community Media Wrexham	-           £100
	(Cllr J. Humberstone declared an interest in this item, withdrew from the meeting and took no part in the voting or discussion thereon).

41.	CORRESPONDENCE
i.	Wrexham CBC – Owain Glyndwr Status (Initiative by the National Playing Fields Assoc aimed at protecting land for recreational use in perpetuity) Resolved: To submit The Dunks as a candidate site for Owain Glyndwr status with land at Tanydre also worthy of consideration.
ii.	Wrexham CBC – Quotation to improve road junction at Manley Road Resolved: That the scheme as outlined be approved at an estimated cost of £5,000 to be funded from Amenities/ Environment budget.
iii.	Welsh Assembly Government – Review of electoral arrangements Resolved: That the letter be noted.
iv.	Invitation from Post Office to attend a consultation event in Ruthin or Caernarfon (network change programme) Resolved: That the letter be noted
v.	Invitation from Cymrawd to become a member Resolved: That the letter be noted.
vi.	Community media (Wrexham) Ltd – information update Resolved: That the letter be noted. (Dealt with as a request for financial assistance)

Welsh Assembly Government documents:

i.	Local govt. Partnership Scheme and Report for 2006-7 Resolved: That the reports be noted.

42.

LOCAL GOVERNMENT BOUDARY REVIEW The Clerk reported that since the agenda had been circulated he had received the draft proposals submitted to the Welsh Assembly by the Local Government Boundary Commission. This follows a review of their original findings and is as a result of a request by Welsh Assembly Government to further review the boundaries specifically between Caia Park and Abenbury. It was noted that the Commission have completely reversed their recommendation as outlined in their original report and are now recommending that Abenbury Road forms a new community boundary resulting in all of the Llwyd Onn Estate and Abenbury Fields development falling within the community of Abenbury. Members expressed their disappointment with this recommendation and Resolved: To object to the latest recommendations and urge the Local Government Boundary Commission to stand by their original proposals.

43.	FINANCIAL STATEMENT – June 2008 The Clerk submitted the provisional financial statement for period ending 30th June 2008. Resolved: That the financial statement be received and adopted.

44.	ACCOUNTS FOR PAYMENT Resolved: That the following accounts be authorised for payment

					£ . p	Authority
D.D.	Vodafone	General Admin	*		13.99
D.D.	British Gas (elect)	Cartrefle	*	256.35
		St Peter’s Hall	*	66.56	322.91
D.D.	Pace Telecom	General Admin	*	66.03
		CAS	*	130.37	196.40
D.D.	Dee Valley Water	St Peter’s Hall			12.74
D.D.	Wrexham CBC	St Peter’s Hall			112.00	LGA 1972 s133
D.D.	Wrexham CBC	Cartrefle			687.00	LGA 1972 s133
5212	NW Media Ltd	General Admin	*		126.90
5215	Graphic Office Syst	General Admin	*		21.80
5216	Morgan Security	Cartrefle	*		52.87
D.D.	Dee Valley Water	Cartrefle			40.39
D.D.	Nat West Business Card	General Admin	*		31.71
5217	WNW	St Peter’s Hall	*	40.48
		Cartrefle	*	48.00	88.48
5218	Clwyd CHC	General Admin		121.99
		Cartrefle		16.51	138.50
5219	Viking Direct	General Admin	*	46.61
		CAS	*	71.40	118.01
5214	Community Media Wrexham	Donation			100.00	LGA 1972 s137
5221	Pentre Gwyn, Tanycoed
	Residents Assoc	Donation			250.00	LGA 1972 s137
	Caia Park Craft Group	Donation			275.00	LGA 1972 s137
5222	Inferno Morris Dance	Donation			250.00	LGA 1972 s137
5220	Smithfield Youth Club	Donation			150.00	LGA 1972 s137
	P. Emery (Salary cheque - Jul)	CAS
	G. Evans (travel Jul)	CAS
	K. Walker (Sal adj/travel Jul)	CAS
	P. Donellan (travel Jul)	CAS
	H.M. Revenue & Customs	Tax NI (Jul)
	FCC	Pensions (Jul)

(*Includes recoverable VAT of £138.17)